Optimising document workflows

“Gheorghe Asachi” technical university of Iași

The “Gheorghe Asachi” Technical University of Iași, known also as TUIASI, is among the oldest and best-known higher education institutions in our country and is classified as an advanced research and education university.

As one of the higher education institutions in Romania with a tradition of almost two centuries in engineering, scientific and cultural education, the “Gheorghe Asachi” Technical University of Iași is also a symbol of innovation, 65% of the Romanian patents of the last 10 years being related to this educational institution.

• 2nd place in the ranking of technical universities in Romania
• 3rd place in the research ranking at national level
• 6th place in the overall ranking of the Romanian universities
• 11 faculties and 21 departments

• Volume of documents and large number of users
• The pandemic, which forced rapid digitisation
• Respecting the working rules specific to the university environment
• The need to create and manage multiple sub-registries with different specifics

• Distribution of documents to the responsible persons or departments, easy management and search by indexes or words from the content of the documents
• Digitised workflows for all types of documents, in the pandemic context
• Coordination and correlation of information and data in documents to increase efficiency and confidentiality
• Registration of incoming and outgoing documents, with the possibility of automatically granting registration numbers, reservation of registration numbers for unforeseen situations

• Easy access to all documents registered in the solution
• Easy search of documents according to the information entered in the registration process (number, date, petitioner, observations, etc.)
• Assigning access rights to recipient addresses/users
• Structured organisation of documents from the Registry or any other sources, with preview of documents
• Export of the registered documents to Excel and history of users’ actions