Southport & Ormskirk NHS Trust
Southport & Ormskirk NHS Trust
Providing visibility and cost savings across their print fleet
The Trust conducted a robust competitive tender process, inviting four suppliers on the Crown Commercial Service (CCS) national public sector RM3781 framework agreement to submit a proposal. The Trust engaged with Konica Minolta’s Optimised Print Services (OPS) Business Consultants to provide transparency into its entire print estate, and identify how it could improve day-to-day tasks to become more proficient and reduce costs.
SolutionInfrastructure Management Services | IndustryPublic Sector |
Konica MinoltaReduced the number of devices from 365 to 183 | SO NHS TrustAnticipates saving around £600k over the course of its five-year contract |
Challenge
With their legacy print contract coming to an end, the Southport & Ormskirk NHS Trust wanted to review their entire print infrastructure. They wanted a greater understanding of device location, usage and running costs.
A comprehensive audit was carried to understand:
the number of devices
device location
user work requirements
workflows
processes
Following the audit, we provided a comprehensive overview of improvements, opportunities and savings. The audit helped with determining device utilisation, rationalisation and optimisation.
Solution
The new solution reduced the number of devices from 365 to 183, whilst delivering greater support and functionalist. With only 4 different models instead of 65, time spent on fleet maintenance was reduced. Automated toner replenishment also helped save administration time and money. The inclusion of RightFax, a digital faxing software, provides a quicker, easier and more cost-effective alternative to traditional fax technology. It will also help toward minimising the risk of any potential GDPR breaches in the future.
Before Konica Minolta's solution was in place, the Trust was unable to accurately assess their print costs. They couldn't determine accurate volumes and baseline costs. They now anticipate a £600k saving over their 5-year contract. In addition, the Trust anticipates a 37% reduction in C02 emissions compared to their legacy fleet.
Chris J. Evans
System Developer, Southport & Ormskirk Hospital NHS Trust
The solution has improved our printing resilience, by replacing all printers within the fleet and implementing a digital fixing solution. Konica Minolta's approach throughout the auditing process, tailoring the solution, allowed us to deliver what was required.
